Rental Instructions & Forms
Questions?
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JW
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Jennifer Weir Facilities Administrative Assistant |
Submit Your Forms
MAIL OR DROP OFF
Facilities Office
Maintenance Facility
9445 NE New Brooklyn Rd
Bainbridge Island, WA 98110
Required Forms
Additional Forms
Guides & Policies
Facility & Field Rental
Rental Instructions & Forms
Follow these steps to request a BISD facility or field rental. All community user groups, regardless of event or organization type, must submit a signed Compliance Statement and a Certificate of Insurance.
How to Request a Rental
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Create an account Agree to BISD’s terms and conditions and request an account in our Follett scheduling software (ML Schedules). |
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Complete the required forms |
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Get a Certificate of Insurance Your insurance company must list Bainbridge Island School District as “additionally insured,” with at least $2 million general aggregate and $1 million per occurrence. Don’t have insurance that covers facility use? You can buy special event insurance that meets these requirements through Event Helper or another provider. |
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Submit your forms and insurance Email signed copies to Jennifer Weir at jweir@bisd303.org, or mail or drop them off at the Facilities Office, 9445 NE New Brooklyn Rd, Bainbridge Island, WA 98110. |
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Log in and request your dates Once your forms are approved, you’ll receive an email with your login. Then log in to request your dates. Tip: BHS and Commodore fields are scheduled under the “BHS” location. All other school fields are under “Sports Fields/Parking Lots.” |
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Wait for approval You’ll get a notice that your request was submitted, but that doesn’t mean it’s approved. Hang in there! Once you receive an email saying your event has been approved and activated, you may do the happy dance. |
Please Note
BISD school programs and activities always take precedence over other scheduled events. We load school events into the calendar in advance, but an approved rental may still be changed or canceled if a school program needs that facility.
Good to Know
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Billing Payment is accepted after you receive a monthly invoice. |
Scheduling Workshops To hear about upcoming community scheduling workshops, send your name, organization and email to Jennifer Weir. |