• Bainbridge Island School District

    Procedures for Proposing and Approving
    Pilot Projects/Programs

     

    Introduction

    The Bainbridge Island School District is committed to providing an outstanding educational program for all students. One of its core values is its dedication to continuous improvement. The District encourages innovation and supports efforts to develop and implement programs and projects that are aligned with educational research and promising practices. 

    The District is also committed to the practice of school choice and to the development, implementation and evaluation of effective schooling options that support student learning.

    The following principles and procedures outline the process that will be used for designing and implementing pilot programs or projects in individual classrooms, specific schools or throughout the district. 

     

    Application Form:   Pilot Proposal Form
     
     

    Guiding Principles for Innovation

    • The innovative project or program must be aligned with the district’s mission, vision and guiding principles.
    •  The innovative project or program must be focused on improving or enriching student learning.
    •  Proposals for innovative projects or programs should be assessed and prioritized based on clearly identified criteria such as: clarity of goals and outcomes, financial viability, potential impact on enrollment, sustainability, and potential for expansion or adoption by other teachers or schools.
    • The district should encourage staff to share innovative projects and practices with their colleagues.

     

    Small Scale

    Medium Scale

    Large Scale

    ·   No long-range implications for other staff

    ·   Little or no impact on current or future program, instruction, or curriculum

    ·   Potential long-range implications for other staff

    ·   Moderate impact on current or future program, instruction, and/or curriculum

     

    ·   Long-range implications for other grade levels, courses

    ·   Impact on current and future program, instruction, and/or curriculum

    Building Decision-Making Process

    Principal Approval

    C&I Office Consultation

    Building Decision-Making Process

    Principal Approval

    C&I Office Approval

    School Board Provided Information

    Principal Approval

    District Decision Making Process

    District Office Approval

    School Board Approval

     

     

    Proposing and Implementing New or Innovative Projects/Program

    1.      Identify and assess the need

    2.      Determine the scale of the project/program (Small, Medium or Large)

    3.      Develop a proposal with a written plan (including goals/outcome and if a pilot may be needed)

    4.      Receive approval from appropriate parties (see chart)

    5.      Implement project/program

    6.      Evaluate outcomes and determine next steps

     
     

    Process for Piloting Program Innovations

    PilotA pilot program is an experimental trial of an educational innovation.  The pilot process will investigate, inform, and evaluate the potential for future district implementation.

    Why Pilot:

    1.  To encourage educational change that promotes positive targeted student outcomes

    2.  Uses district capital and resources efficiently to test future, more sustainable outcomes

    3.  Refine before broader adoption:

          a. Evaluate performance of design and/or solution

    b. Identify implementation and determine viability of the whole or parts

    c. Learn from successes and mistakes

    Process Pilot Projects and Programs for Small and Medium Scale Proposal

    1.      Idea created at the local level initiated by students, teachers, parents and/or community group. Initial plan presented to the school principal. The principal determines the “scope or scale” of the proposed innovation. 

    2.      The proposal to the principal needs to include:

    a.      Demonstrated Interest or Need:

                                                                  i.      How will this innovation promote student learning and the district’s vision, mission, goals and core curriculum?

                                                                ii.      Brief description of how this pilot/project will meet the current needs not being met by other courses/programs (needs assessment)

    b.      Statement on impact (How will this innovation impact BISD in both the short and long-term? Take into consideration staffing, training needs, facilities, costs, equipment/materials and/or impact on other programs and/or schools)

    c.       Approximate cost (include funding source if available)

    d.      Evaluation Plan (How will the success of the program be measured?)

    e.       Timeline for pilot/project.

    f.        Evidence of successful programs elsewhere OR research supporting the proposal if no such program is available elsewhere as a model. And

    g.      Communication plan appropriate to scale of the pilot.

    Process For Large Scale Program Proposals

    1.      Applications (see attached application form) should be submitted to the Superintendent or designee by December of the school year prior to the new program’s desired implementation.

    The initial proposal should include:

    A.    Demonstrated Interest or Need:

    a.      How will this innovation promote student learning and the district’s vision, mission, goals and core curriculum?

    b.      Brief description of how this pilot/project will meet the current needs not being met by other courses/programs (needs assessment)

    B.      Statement on impact (How will this innovation impact BISD in both the short and long-term? Take into consideration staffing, training needs, facilities, costs, equipment/materials and/or impact on other programs and/or schools)

    C.     Approximate cost for both short-term and long-term anticipated costs (include funding source if available)

    D.    Evaluation Plan (How will the success of the program be measured?)

    a.      Population of students affected (either whole class or subgroup and method of selection, i.e. %-ile MAP score)

    b.      Data to be tracked (e.g. MAP scores, in-class assessments, ect.)

    c.       Criteria for success (e.g. Increase in proficiency by 5%)

    d.      General timeline for entire process (exploration, development, pilot, and implementation)

    e.       Evidence of successful programs elsewhere OR research supporting the proposal if no such program is available elsewhere as a model. And

    f.        Communication plan to address each phase of the process

    2.      The Superintendent or designee will develop a timeline and work with district staff to develop a Feasibility Study to analyze the proposal for alignment to guiding principles and systems implications (cost, staffing, space availability, and contractual impacts).

    3.      Ongoing communication will be provided to the Board of Directors on the proposal and analysis. Communication will include updates to the community via list serve and placement on the district website.

    4.      The Board of Directors recommends, rejects, or requests modifications to the proposal.

    5.      Final decision on the proposal will be made by the Board of Directors at a regularly scheduled Board Meeting.

    6.      The district will begin implementation planning with school district staff and develop a pilot plan.

    7.      Review data from the pilot program to determine implementation plan.

    On-Going Accountability and Assessment of Large Scale Innovations/Programs:

    ·         To continue from year-to-year, the program must demonstrate that students meet or exceed the outcomes identified in the District or School Improvement Plan.

    ·         Regular evaluations, including identification of areas of success as well as areas needing improvement, should be documented and shared with the Superintendent or designee. This information will be contained in the School Improvement Plan (SIP) or District Improvement Plan (DIP) and submitted annually to the Board of Directors.

    ·         Programs not meeting their objective shall be modified; they shall be discontinued if they lack significant overall value based on data or do not have adequate enrollment or interest.