Test collating and organization
Test collating and organization
Collating and organizing contest packets for 42 teams.
(6-8 man hours) Must be done before contest.
Usually done on the Wednesday or Thursday
afternoon before the contest.
Coordinate with the school district’s food services to insure there is a mid-morning snack for 170 contestants, and a coffee/Danish hospitality bar for 40+ coaches and volunteers.
Pre-contest time organizing (1-2 hours) and showing up the morning of the contest to insure the food arrives and is set-up.
The responsibility of the Proctor is to administer the Olympiad events (tests). The proctors also help with the collection of materials at the conclusion of each event -- checking for correct team identification on each team answer sheet and making sure each team turns in only one answer sheet. The proctor also makes sure that the teams have the materials they need during the tests (pencils, paper, graph paper, test and answer sheets.)
Proctor Training from 8:00 a.m.-8:30 a.m. Day of the Contest
Then Proctoring from 9:00a.m. until 1:00 p.m.
The lower gym and field will be open for students during Lunch Break. Gym/Field supervisors are needed to oversee these areas.
Day of the Contest, 1:00-1:40 p.m.
Scorers for Session 1
Session I scorers score the Problem-Solving event. This event is an open-ended problem that is scored using a scoring guide or rubric. Session I scorers need to be teachers, coaches, or other volunteers who have had experience using a rubric to score problem-solving problems. Session I scorers meet, usually, immediately following (or even during) the Check-in time period and/or Opening Ceremony in order to work on the Session I grade level problem that they will be scoring. Working the problem gives them an appreciation for the concept and complexity of the problem. They then receive guidance about the scoring of this problem. Scoring of the Session I problems starts as soon as these problems are turned in and continues until all Session I tests have been scored.
Day of the Contest, 9:00 a.m. until 12:00 a.m.
Scores for Session 2
Session II scorers score the five math content area tests, Number Sense, Geometric Sense, Measurement, Probability and Statistics, and Algebraic Reasoning. Session II scorers are provided answers to each of the problems and guidelines for awarding partial credit for each problem. A training session for Session II scorers is provided on the morning of the Olympiad while teams are working on the Session I problem. Session II scoring begins at the conclusion of the first Session II test, and continues until all Session II tests have been scored.
Day of the Contest, 9:45 a.m. until 1:10 p.m.
Certificate workers prepare the team certificates that will be distributed at the conclusion of the Awards Ceremony following the Olympiad events. The team certificates are prepared by placing the appropriate seal for each event (e.g., Superior, Excellent, etc.) on the appropriate space on the certificate for that event. Each certificate, in this manner, has six seals placed on it. The certificates are put into manila envelopes, along with a clean one-sided copy of the Olympiad tests , for the coaches to collect at the end of the Awards Ceremony.
Day of the Contest, 11:30p.m. until 1:30 p.m.
After the tests have been scored, they proceed to the data entry operation. It helps in data entry to have one person reading and another person typing. The scorers should have added the points to include a total score on the top of the paper. The person reading should double check that the addition is correct. If the tests are color coded by subject, then the reader can easily "flag" tests whose subject matter is different from the ones being entered.
Day of the Contest, 10:30 a.m. until 1:00 p.m.